Meeting:
April 2023

Present

• John Gilbody (JG) - Chair
• Luke Streeting (LS) - Vice Chair
• Tracey Gilbody (TG) - Secretary
• Wayne Roddis (WR) - Member

Apologies

• Nigel Griffiths (NG) - Events lead
• Lisa Needham (LN) - Member
• Phil Steer (PS) - Member

Treasury update

• Cash in bank: £28376.17 (£27000 of this is community grow funds)
• Cash in tin: £661.00.
• Money owed from RMG (invoice for repair of steps to DicklDoIt): £867.

Discussed the cost of the standing monthly charge for EON is rising and would it be more financially viable to have the supply disconnected as this is only used once a year for the Christmas event.

Actions

• JG to contact Eon re disconnection and re-connection fee to enable the committee to come to a considered decision re this

Community payback

JG and WR met with the community payback leader they agreed to carry out all the work on the spruce up project as well as all the work for the community grow area. They have tradesmen within the scheme and will complete all the chipping clearing and building as required.

It was agreed that a post would be placed on the Facebook page informing the residents community payback would be carrying out the work to allow for any feedback prior to them attending.

Actions

• JG to put post onto Facebook.
• JG to contact Zurich insurance re updating public liability insurance to cover Community payback work

Community Grow

LS updated the meeting that he had not had the capacity to complete the planning application as yet, but assured the committee he would complete tis the following weekend 29/30th April and would update the committee by the middle of the following week if this was not achievable and ask for some assistance with this. Agreed this was now a priority to complete.

LS also updated the meeting that he was still waiting for the drawings from a colleague for the community grow site, JG informed the committee if this was a problem Kevin Hayes had agreed to complete this task as he is a draughtsman.

Development spruce-up/planters

WR updated the meeting that he had received a letter from WDC again declining the request to place the planters on the mini roundabout as this would cause an obstruction for traffic travelling along The Grange.

WR has fully weeded and planted 4 of the flower beds on the development and will make an attempt to complete the others. Discussed this could be the first job for the community payback team as this was a massive task for one person to undertake.

Actions

• WR to appeal this decision on behalf of WGRA and submit photographic evidence re the vehicles parking on the curtilage of the roundabout.

Road adoption

Actions

• WR to continue to monitor and make progress as necessary

Events

NG not available for the meeting but sent an update for the meeting.

Agreed that a post would be put onto the Facebook page asking what events the residents wanted to take place.

Discussion took place in relation to future events should not be advertised until a full costing has taken place as the lsat two events have cost money in relation to returning booked tickets and WGRA having to soak up the admin costs.

A discussion took place in relation to goods purchased by Jaydene Hayes for the facepainting at the Easter event. This was a substantial amount of money and this had been paid by her personally. It was agreed that the goods should be returned to Amazon if the time scales permitted and the outstanding balance be paid to JH from WGRA account.

Actions

• LS to arrange this with JH
• LS to speak to NG re future events planning
• LS to have access to Eventbrite as this may be easier when refunding monies.