Meeting:
August 2023

Present

• John Gilbody (JG) - Chair
• Luke Streeting (LS) - Vice Chair
• Tracey Gilbody (TG) - Secretary
• Phil Steer (PS) - Member
• Wayne Roddis (WR) - Member

Apologies

• Nigel Griffiths (NG) - Events lead

Additional notes

Minutes from previous meeting agreed as correct.

Website update

LS has completed some work on the content for the Website. PS asks this be on Google doc so everyone can work on this at the same time. Also any photos for website to be placed onto Google drive.

Community payback

JG and WR met with Rebcecca Henderson from community payback, she was not as positive as James had been previously in how they could assist us. JG gave her details of the work that needed doing she stated she would get back re any help available. Not heard anything as yet.

Actions

• JG to chase Rebecca
• LS suggested getting volunteers from estate to help with the work
• LS to put a post on Facebook page asking for help.

Community Grow

The planning application has not been completed ready for submission. It was discussed clearing could start in September/ October prior to the application being approved.

A discussion took place in relation to people submitting bids to WGRA for money to spruce up the area around their homes. It was agreed that if this was to happen, they would need to ask RMG for permission themselves and not expect WGRA to do this on their behalf.

WR agreed he would act as conduit between RMG and residents in relation to this. WR informed the meeting the new contact for RMG is Errika Miraka.

Actions

• WR to speak to resident in relation to hedges being cut and access to a digger to clear the site at community grow area
• JG to chase Luke Divine re written consent for land
• LS to make the application a priority
• LS to put post on Facebook asking for help to clear the site in September/October
• LS to put post out asking for people to join Community grow committee and lead project.

Summer camp

The meeting was informed that 10 out of the 15 days were planned. Out of the 10 days that were used 112 children were booked to attend the camp, however, a large number of these cancelled at the last minute.

Only 8 days were delivered as some had to be cancelled due to adverse weather. Therefore, there is 7 days of funding remaining (£4290).

It was agreed further camps would be arranged in October/ April and May to use up the funding.

The feedback from those that attended was that it focused on sport and was not inclusive for everyone, needed some more crafts etc.

Grant applications

The application from NOVA was discussed, this has been researched and it would appear we do not fit the criteria for this type of grant.

NG suggested submitting a grant application for the Christmas event.

It was agreed an application would be submitted to WPC to assist with the cost of sprucing up the development, for equipment required etc.

Actions

• JG to submit application for 3rd sector
• JG, LS, NG to have a meeting to discuss this and NG to submit the application.

Treasury update

• Previous balance: £27536.65
• Debits since last meeting:
  • EOn: £32.34
  • B&Q: £278.76
  • Summer club: £516
• Credits since last meeting:
  • Lottery grant: £945.50
• Current balance: 31500.00

RMG invoice for repairs to steps has still not been reimbursed.

Events

It was discussed that the events are not self-funding or making a profit. A suggestion was to make more of a WGRA run event for Halloween and the scarecrow event.

A further suggestion was to hold a football event at the cricket club, this has already been partly discussed by PS and NG.

Actions

• NG to pursue this as events lead.

Resident directors

6 people showed an interest in this position, 5 people attended the first meeting. Paul Kitterick to arrange a further meeting and lead on this, WGRA will still liaise with them via JG and WR.

Planters

WR updated the meeting that all the planters had now been completed and placed throughout the development. The large shrubs on the bend on the Grange near to Windhill Rise are to be pruned by Northfield as they are protruding over the footpath.

Road adoption

No update at present, still waiting for a meeting to be finalised between Bovis and Yorkshire Water.

Actions

• WR to continue pursuing this.

Any other business

LS stated he intended to resign as treasurer and Vice Chair of WGRA as he did not have the time to commit to this due to family commitments. He stated he would complete all his outstanding work and would be available to help until the next AGM when he would officially tender his resignation.