Meeting:
March 2023

Present

• John Gilbody (JG) - Chair
• Luke Streeting (LS) - Vice Chair
• Tracey Gilbody (TG) - Secretary
• Lisa Needham (LN) - Member
• Phil Steer (PS) - Member
• Wayne Roddis (WR) - Member

Apologies

• Nigel Griffiths (NG) - Events lead

Treasury

Cash in bank: £28376.17 (£27000 of this is community grow funds). Cash in tin £661.00. Money owed from RMG- invoice for repair of steps to Dickldoit £867.

Website

PS has not been in position to progress this due to other work commitments. Site is now live but requires new content. A Google doc box has been created that everyone can access and leave comments.

The creation of a blog was discussed in relation to the community grow, including pictures of the progress.

Actions

• JG to contact Matt Barlow to close old site
• JG and LS to discuss new content for website ready for PS to create. Meeting arranged for LS/JG on Thursday 23/3/23 to discuss this.

Community Grow

LS updated the meeting that the architect being used originally has now pulled out, however he has sourced a new architect and the plans are due to be completed week commencing 6th March 2023. LS was awaiting these plans to be able to complete the submission of the planning application to WDC, he was hoping to be in a position to complete this during the week of the 6th March 2023.

JG has been in touch with the landowner Luke Devine who has agreed to remove the asbestos and the sofa which had been dumped on the community grow site. Agreed to give him 3 weeks to complete this work.

A date was agreed to begin with the clearing of the trees on the site, the weekend of the 25/26th March 2023 was agreed for this as this allowed time for the removal of the asbestos etc. and avoided Easter weekend/ Mothers day to allow adults to be available to help.

It was agreed a post would be placed on the Facebook group asking for adult volunteers to help with this. It was agreed a chipper would be hired for the day to enable the trees chopped down to be made into chips which could then be used on the ground within the community grow area.

Actions

• LS to share the architects plans with the committee on the messenger group
• JG to chase Luke Devine re removal of the items from the site
• LS to put a post on Facebook asking for volunteers for tree chopping general clearance of the site during weekend of 25/26th March
• JG to contact tree company recently asking to join Facebook page to see if they would loan a chipper at reduced rate/free of charge for free publicity

Development Spruce Up

WR updated the meeting that this was ongoing, it was felt Northfield had not done a satisfactory job of the flower beds. WR/JG had planted 120 bulbs in the first two beds on The Grange to complement the shrubs. These should flower throughout the spring/ summer. It was agreed an extra flower bed was required near the defibrillator.

WR updated the meeting that all the knee-high fences on the development had now been replaced/repaired and the rail on the steps to Silverwood Road had been sanded as requested by residents.

Jaydene Hayes had been in touch in relation to the probation service offering community project staff to help with the spruce up of the estate. It was agreed this was a good idea and a lengthy conversation took place in relation to how this would be communicated to the residents prior to work commencing.

It was agreed once the dates had been confirmed for the work to commence a communication would be posted on the Facebook page informing the residents of the plan, allowing residents to provide views/feedback in relation to this.

JG and WR have walked around the development and created a plan of work for this project and a meeting is planned with the probation coordinator after they return from leave on the 13th March 2023.

Actions

• LS to create wording for post

Events

NG not available for the meeting but sent an update for the meeting.

Quiz night cancelled due to low numbers.

Easter event details to be launched on the Facebook page on the 2nd March 2023. A conversation took place in relation to the Easter event and none of the committee members knew the exact content of the planned day or costings for the event.

Due to the small amount of interest shown in the quiz night it was agreed it would be helpful to ask residents what they would like to see in relation to events. This will be discussed further at a future meeting when NG available to attend.

It was also agreed no further events would be advertsied until a full costing had been produced.

Actions

• LS to send a message to NG asking not to launch the event until a costing had been produced

Any other Business

LS updated the meeting that all the information had been supplied to Andrew Clayton in relation to the application for the lottery grant for the proposed summer camp. This included the suggestion that the £5 charge for each child would then be used to facilitate more days of the camp.

It was agreed the proposal should be seen by the committee prior to it being submitted. WR updated the meeting in relation to the road adoption, this is still ongoing, and the local councillor has written to Bovis in relation to this but is still awaiting a reply from them.

WR has asked Northfield for their monthly schedule in relation to their visits. The detail they have produced is insufficient. He is currently chasing this with Northfield.

The herb boxes sited on the estate are not being used and are falling into disrepair. WR suggested these be painted, planted with flowers and moved to the mini roundabout on The Grange.

Actions

• WR to contact Highways for their permission to place the boxes on the roundabout